Hotel Event Coordinator

1 day ago


Bareilly, Uttar Pradesh, India beBeeLogistics Full time ₹ 15,00,000 - ₹ 25,00,000

We are seeking an experienced logistics coordinator to manage hotel and event arrangements for training programs.

About You:
  • Bachelor's degree in hospitality or related field
  • 1–3 years of experience in hotel/event logistics coordination (preferably in a professional services environment)

Key Responsibilities:

  1. Event & Hotel Logistics Management:
    1. Identify, evaluate, and negotiate with hotels/venues to host training programs
    2. Manage contracts including accommodation blocks, meeting spaces, catering, and service needs
    3. Coordinate room bookings and special requirements of the training
    4. Liaise with hotel staff to ensure smooth execution of training schedules and address any on-ground issues promptly
  2. Training Program Support:
    1. Collaborate with internal stakeholders to understand event requirements and translate them into logistical arrangements
    2. Ensure training rooms are set up with required seating layouts and technical equipment
    3. Provide on-site support during training programs
    4. Act as the primary point of contact for training attendees regarding hotel and logistics queries
    5. Ensure a seamless and professional experience for participants from arrival to departure
  3. Vendor & Expense Management:
    1. Work closely with vendors to deliver high-quality services
    2. Track expenses and manage invoices
    3. Prepare cost summaries and highlight opportunities for savings or efficiency improvements


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