Senior Administrative Professional

3 days ago


Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 15,00,000

About the Role

Our organization seeks a highly skilled Executive Assistant to provide exceptional support to senior leadership. This is a fantastic opportunity for an experienced professional to take their career to the next level.

Key Responsibilities
  • Calendar and Schedule Management:
  • Manage complex calendars, ensuring seamless scheduling and timely coordination of internal/external meetings, conferences, and appointments.
  • Proactively resolve scheduling conflicts, guaranteeing smooth time management.
  • Travel and Accommodation Arrangements:
  • Plan and arrange domestic and international travel, including flights, ground transportation, and transfers.
  • Organise hotel bookings, visas, travel insurance, and complete travel itineraries.
  • Coordinate changes to travel schedules at short notice when required.
  • Meeting and Event Coordination:
  • Prepare agendas, presentations, reports, and briefing materials.
  • Record and circulate minutes of meetings with follow-up actions.
  • Coordinate arrangements for corporate events, business lunches/dinners, and social functions.
  • Personal Activity Management:
  • Organize and manage personal commitments, such as medical appointments, family events, and private engagements.
  • Assist in planning and coordinating personal and family travel.
  • Handle personal errands, reservations, and special arrangements discreetly.
  • Communication and Correspondence:
  • Draft, proofread, and manage emails, letters, and other communications on behalf of the Director.
  • Screen calls, messages, and visitors, ensuring priority matters are addressed promptly.
  • Maintain confidentiality of all sensitive business and personal information.
  • Administrative Support:
  • Maintain accurate files, records, and databases for quick access.
  • Manage expense reports, reimbursements, and petty cash related to the Director's activities.
  • Liaise with vendors and service providers for office and personal requirements.

Requirements

  • Graduate degree
  • Diploma/Certification in Secretarial Practice or Office Administration preferred
  • 5 – 10 years of experience as an Executive Secretary/Personal Assistant to senior leadership
  • Strong proficiency in MS Office (Word, Excel, PowerPoint), Outlook, and scheduling tools
  • Excellent communication skills in English; proficiency in additional languages is an advantage

What We Offer

  • A competitive salary package
  • Opportunities for career growth and development
  • A dynamic and supportive work environment


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