Chief Academic Planner

5 days ago

Kozhikode Calicut Thiruvananthapuram Trivandrum, India beBeeScheduler Full time ₹ 9,00,000 - ₹ 12,00,000
Academic Coordinator

This is a critical role that requires an individual to effectively manage academic timetables, allocate faculty and classrooms, and ensure seamless operations.

Key Responsibilities:
  • Timetable Management:
    • Develop and maintain accurate academic timetables for all courses.
    • Coordinate with faculty members regarding their availability and course requirements.
    • Ensure no overlap or conflict in class schedules.
  • Faculty & Resource Allocation:
    • Assign faculty to classes based on their expertise and workload.
    • Coordinate with relevant departments regarding room allocations and resource availability.
    • Ensure that classrooms, studios, and necessary resources are available for scheduled sessions.
  • Communication & Notifications:
    • Inform faculty and coordinators about schedule updates or changes in advance.
    • Address scheduling conflicts proactively and ensure smooth operations.
    • Notify relevant departments regarding any schedule adjustments or room allocations.
  • Attendance Monitoring & Compliance:
    • Monitor class attendance and report any discrepancies.
    • Ensure adherence to academic schedules and institutional policies.
    • Regularly update attendance records and ensure faculty compliance.
  • Rescheduling & Cancellations:
    • Manage last-minute faculty changes or cancellations effectively.
    • Arrange for substitute faculty in case of absences.
    • Communicate any changes to students and faculty promptly.
  • Reporting & Data Analysis:
    • Maintain accurate records of class schedules, faculty allocations, and attendance.
    • Generate reports related to faculty workload, student attendance, and schedule adherence.
    • Provide data to management for analysis and decision-making.
  • Student & Faculty Support:
    • Address student and faculty concerns regarding schedules.
    • Work closely with admissions and academic teams to accommodate new batch scheduling.

Requirements:

Ability to work independently and as part of a team; excellent communication and organizational skills; detail-oriented and proactive approach to problem-solving.

What We Offer:

A dynamic work environment with opportunities for growth and development; competitive compensation package; comprehensive benefits program.

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