US Payroll Operations Specialist

2 weeks ago


Chennai, Tamil Nadu, India FolkServ Full time

FolkServ is seeking an experienced Payroll Operations Specialist to join our team.

The successful candidate will have a strong background in payroll processing, preferably in a non-profit environment, and be well-versed in federal, state, and local regulations governing payroll processes.

This is a full-time role with a competitive estimated salary of $65,000 - $85,000 per year, depending on experience.

Job Description:

We are looking for a skilled professional to process payroll accurately and promptly, including off-cycle payroll runs, for all salaried and hourly employees, contractors, and volunteers.

The ideal candidate will have experience reviewing timesheets for accuracy, completeness, and compliance with organizational policies and procedures, and coordinating with HR and the Operations team to address any discrepancies or issues identified during timesheet review.

Responsibilities:

  • Process payroll accurately and promptly, including off-cycle payroll runs, for all salaried and hourly employees, contractors, and volunteers.
  • Review timesheets for accuracy, completeness, and compliance with organizational policies and procedures.
  • Coordinate with HR and the Operations team to address any discrepancies or issues identified during timesheet review.
  • Collaborate with HR and Finance teams to ensure accurate employee data management, including new hires, terminations, and changes in compensation or benefits.
  • Handle inquiries from employees regarding payroll-related matters and provide timely and accurate resolution.
  • Prepare and submit payroll reports as required by management or regulatory authorities.
  • Manage employee benefits programs, including enrollment, changes, and terminations.
  • Ensure compliance with federal, state, and local regulations governing payroll processes, including tax withholding, reporting, and remittance.
  • Maintain up-to-date knowledge of regulatory changes affecting payroll processing and implement necessary adjustments to ensure compliance.
  • Serve as a primary point of contact for employees regarding payroll-related matters and employee benefits inquiries.
  • Coordinate and manage 401k/403b audits, gathering relevant documentation and facilitating auditor inquiries.
  • Work closely with Finance and Accounting teams to reconcile payroll accounts and ensure accuracy in financial reporting.
  • Assist in developing and implementing payroll policies, procedures, and best practices to enhance efficiency and effectiveness.

Qualifications:

  • Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
  • Minimum of six years of experience in payroll processing, preferably in a non-profit environment.
  • Proficiency in payroll software (e.g., ADP, Paychex, Paylocity, etc.) and MS Excel.
  • Strong understanding of federal, state, and local payroll regulations, including tax laws and reporting requirements.
  • Experience with 401k/403b administration and audits preferred.
  • Excellent attention to detail and accuracy in data entry and calculations.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Exceptional communication skills, both written and verbal.
  • High level of integrity and discretion when handling confidential information.

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