Supporting Senior Leadership

3 days ago

Kolkata, West Bengal, India beBeeAdministrative Full time ₹ 3,60,000 - ₹ 4,50,000

Our company is seeking an exceptional Executive Assistant to support the CEO & Founder in managing a broad range of executive, operational, and administrative responsibilities.

The role is responsible for attending and accurately documenting notes and minutes from meetings and calls involving the CEO, tracking and following up on action items and deliverables with internal and external stakeholders, managing and maintaining the CEO's calendar, coordinating domestic and international travel arrangements, providing daily administrative support and assisting with operational tasks as required, preparing reports, briefing materials, presentations, and other documentation as needed, handling confidential information with the highest level of discretion and professionalism, and serving as a reliable point of contact for communication on behalf of the CEO.

This is a high-impact role offering the opportunity to work directly with a global business leader and contribute to the smooth functioning of executive operations.

Main Responsibilities:
  • Attend and accurately document notes and minutes from meetings and calls involving the CEO
  • Track and follow up on action items and deliverables with internal and external stakeholders
  • Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and reminders across multiple time zones
  • Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries
  • Provide daily administrative support and assist with operational tasks as required
  • Prepare reports, briefing materials, presentations, and other documentation as needed
  • Handle confidential information with the highest level of discretion and professionalism
  • Serve as a reliable point of contact for communication on behalf of the CEO
Requirements:
  • Excellent command over English, Hindi, and Bengali (spoken and written)
  • Minimum 3 years of experience in a similar role, supporting senior leadership or C-suite executives
  • Strong attention to detail, time management, and organizational skills and a can-do/go-getting attitude
  • Proven ability to multitask and prioritize tasks in a fast-paced, high-demand environment
  • Professional demeanor with a high level of integrity, discretion, and accountability
  • Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint); experience with productivity or project management tools is a plus

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