Senior Administrative Support Specialist

3 days ago

Gurgaon, Haryana, India beBeeAdministrative Full time ₹ 1,04,000 - ₹ 1,30,878
Job Summary:

We are seeking a highly skilled Administrative Support Specialist to provide executive-level assistance to our senior management team. As a key member of the organization, you will be responsible for ensuring seamless daily operations and maintaining a high level of professionalism in all interactions.

The ideal candidate will possess exceptional organizational skills, the ability to multitask with ease, and outstanding communication skills. You will also have experience working in an administrative capacity, preferably supporting senior management, and proficiency in MS Office applications.

Key Responsibilities:
  • Scheduling Management: Manage the calendar of the senior management team, including scheduling meetings, appointments, and travel arrangements.
  • Communication Liaison: Serve as a point of contact between the senior management team and internal/external stakeholders.
  • Report Preparation: Prepare, edit, and proofread reports, presentations, and correspondence on behalf of the senior management team.
  • Meeting Coordination: Coordinate and organize meetings, including preparing agendas and taking minutes.
  • Confidentiality: Handle confidential information with discretion and professionalism.
  • Task Prioritization: Assist in prioritizing and managing tasks and deadlines for the senior management team.
  • Liaison Role: Liaise with various departments to ensure timely follow-up on action items.
  • Supportive Role: Provide backup support to the Executive Assistant as needed.
  • Communication Facilitation: Facilitate smooth communication flow between the senior management team's office and other organizational levels.
Qualifications:
  • Bachelor's degree or equivalent experience.
  • Proven experience as an Executive Assistant or similar role supporting senior management.
  • Excellent organizational and multitasking skills.
  • Strong communication skills (verbal and written).
  • Proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
  • Ability to handle sensitive information confidentially.
  • Strong problem-solving skills and attention to detail.

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