
Executive Assistant
6 days ago
We are seeking a highly organised, proactive and versatile individual to support our operations, strategy, personal logistics and wellness.
This is a high-energy role that combines executive assistance, project management, personal training and lifestyle optimisation.
Key Responsibilities- Manage the calendar, fitness schedule, travel and personal logistics
- Drive meetings, events and personal commitments
- Track birthdays, social events and personal commitments; ensure timely execution
- Refill and organise personal supplies (supplements, grooming items, essentials)
- Ensure car cleanliness, servicing and maintenance schedules
- Handle gifting, printing, parcel pickups/deliveries and event coordination
- Coordinate with external vendors, service providers and partners
- Lead operational execution: schedules, workflows, communications and follow-ups
- Track attendance, payroll, payouts and team bandwidth
- Ensure clear meeting documentation: notes, insights and actionable follow-ups
- Use Notion, Asana, Google Workspace and AI tools to streamline workflows
- Partner on brand strategy, pitches and business development
- Conduct research, audits and prepare strategic presentations
- Monitor accountability across stakeholders and projects
- Conduct daily personal training sessions as required
- Design and adapt fitness programs, track progress and ensure safe, effective sessions
- Graduate degree in Business, Management or related fields
- 1–2 years of experience in EA, operations or support roles
- Certified personal trainer (preferred or demonstrable training experience)
- Valid driving license (mandatory)
- First-in, last-out attitude with strong personal ownership
- Highly reliable, punctual and trustworthy
- Strong organisation, communication and project management skills
- Knowledge of fitness training and wellness practices
- Calm under pressure, adaptable to shifting priorities
- Proactive problem-solver with high ownership and confidentiality
- Willingness to go the extra mile always
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