Event Coordinator
5 days ago
In this role, you will be responsible for planning and executing events from start to finish. This includes understanding client requirements, coordinating with vendors, and ensuring events are executed within the expected timeframe and budget.
Key Responsibilities:
• Client Consultation: Engage with clients to understand their event requirements, preferences, and expectations.
• Event Planning: Develop comprehensive event plans that outline all necessary details, including timelines, budgets, and logistics.
• Vendor Coordination: Identify and liaise with suitable vendors for various event services (e.g., catering, decorations, entertainment) through our vendor database.
• Budget Management: Prepare and manage event budgets, ensuring all expenses are accounted for and align with client financial constraints.
• Logistic Management: Coordinate all logistical aspects of the event, including venue arrangements, transportation, and on-site setup.
Requirements and Skills:
• Excellent communication and client handling skills - this role will directly interface with all of Hafla's clients.
• Proven experience or internship in the event management industry.
• Extremely well-organized with great multitasking skills and the ability remain calm in pressure situations.
• Excellent vendor management skills - explaining vendor requirements, setting quality and service expectations, negotiating prices, and ensuring delivery of requirements as per commitments (all this while building a long term relationship with these vendors).
• Attention to detail and a commitment to accuracy.
• Ability to work effectively in a fast-paced environment.
Why Work at Hafla?
• Opportunity to work with a dynamic and innovative team.
• Exposure to a wide range of exciting events and projects.
• Competitive salary and future growth opportunities.
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