Event Coordinator

3 days ago

Pune, Maharashtra, India Hafla | حفلة Full time
About Hafla | حفلة
Hala is the world's first Artificial Intelligence-based event ideation, recommendation, and aggregated sourcing platform for venues, equipment, services, and catering. We deliver personalized solutions through our interactive one-stop-shop for events - corporate and personal, large and small.

Hafla minimizes the stress in event planning so that everyone can celebrate more.

Job Description:
Role and Responsibilities:
As a Customer Event Planning Team Member at Hafla, you will be responsible for managing the end-to-end planning of events for our clients. This includes understanding customer requirements, coordinating with vendors, and ensuring events are executed within budget and on time.
Your role is pivotal in transforming client visions into memorable events through meticulous planning and effective coordination. The requirements for this role are therefore,

Key Responsibilities
  • Client Consultation: Engage with clients to understand their event requirements, preferences, and expectations.
  • Provide expert advice and recommendations to help clients achieve their desired event outcomes.
  • Event Planning: Develop comprehensive event plans that outline all necessary details, including timelines, budgets, and logistics.
  • Create and manage detailed schedules to ensure all aspects of the event are organized and executed on time.

Requirements and Skills:
Excellent communication and client handling skills – this role will directly interface with all of Hafla’s clients.
Proven experience or internship in the event management industry.
Extremely well-organized with great multitasking skills and the ability remain calm in pressure situations.
Excellent vendor management skills – explaining vendor requirements, setting quality and service expectations, negotiating prices, and ensuring delivery of requirements as per commitments (all this while building a long term relationship with these vendors).
Attention to detail and a commitment to accuracy.
Ability to work effectively in a fast-paced environment.

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