Administrative Operations Supervisor

4 days ago


Bhavnagar, Gujarat, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000
Job Title: Administrative Manager

We are seeking an experienced Administrative Manager to oversee daily support operations and plan efficient administrative procedures. The goal is to ensure all support activities are carried out efficiently and effectively, enabling other operations to function smoothly.

Key Responsibilities:
  • Developing and coordinating administrative systems and processes to optimize efficiency.
  • Assessing staff performance and providing guidance to maximize productivity.
  • Monitoring office supplies and purchasing new materials while adhering to budget constraints.
  • Overseeing facilities services, maintenance activities, and tradespersons.
  • Organizing and supervising other office activities, including recycling, renovations, and event planning.
  • Managing housekeeping, security, pantry, and cleanliness duties.
  • Ensuring operations adhere to policies and regulations.
  • Staying informed about organizational changes and business developments.
  • Facilitating the smooth flow of information within the company.
  • Negotiating with vendors and travel agents for optimal pricing.
  • Coordinating calendars and arranging travel itineraries and accommodations.
  • Selecting, coordinating, and managing vendors.
  • Maintaining inventory of housekeeping supplies and other assets.
  • Performing routine maintenance and upkeep of office equipment.
  • Managing Annual Maintenance Contracts (AMCs).
  • Maintaining relationships with government bodies and police officials.
  • Tracking expenses to ensure compliance with cost budgets.
  • Preparing and submitting MIS reports on administration expenses.
  • Implementing EHS and fire safety measures.
Requirements:
  • Able to work independently with minimal supervision.
  • Excellent documentation skills using MS Word, PowerPoint, Excel, etc.
  • Strong interpersonal skills and ability to communicate effectively.
  • Good time management skills, including prioritizing, scheduling, and adapting as needed.
  • Excellent oral and written communication skills.
  • A strong team player with experience in admin support services.
  • Ability to perform well in challenging situations.


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