Project Administrative Coordinator

22 hours ago

Lucknow, Uttar Pradesh, India beBeeAdministrative Full time ₹ 50,00,000 - ₹ 75,00,000

Job Opportunity

Project Administrative Coordinator Role

We are seeking a skilled and organized professional to assume the responsibility of ensuring seamless administrative operations for our projects. As a key member of our team, you will be responsible for overseeing the readiness of project sites, coordinating with vendors and contractors, and ensuring that all necessary resources are in place.

Key Responsibilities:

  • Identify and arrange suitable staff accommodations/staff rooms close to project sites.
  • Coordinate with vendors and contractors to ensure timely setup of furniture, fixtures, and utilities.
  • Conduct pre-launch site inspections to verify operational readiness (cleanliness, safety, utilities, equipment).
  • Maintain liaison with local authorities and service providers for smooth execution of administrative tasks.
  • Ensure procurement and availability of required materials (stationery, uniforms, housekeeping items, etc.).
  • Prepare and maintain site readiness checklists and reports for management approval.
  • Handle travel, accommodation, and logistical arrangements for staff during launch phase.
  • Manage petty cash, admin budgets, and expense records for site setup.
  • Ensure compliance with company policies, safety standards, and statutory requirements.
  • Support operations team with any ad-hoc administrative requirements during pre- and post-launch phases.

Requirements:

  • Bachelor's degree in Administration, Management, or related field.
  • 3–5 years of experience in facilities management, administration, or site coordination (hospitality/F&B industry preferred).
  • Strong negotiation, vendor management, and problem-solving skills.
  • Ability to handle multiple sites and work under tight deadlines.
  • Proficient in MS Office and basic reporting tools.
  • Willingness to travel and work flexible hours during project launches.

Benefits:

  • The opportunity to work on diverse projects and contribute to their success.
  • A dynamic and supportive team environment.
  • Ongoing training and development opportunities.

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