Accounts Receivable Specialist

1 month ago

Mumbai, Maharashtra, India R3 Full time
About the Role

We are seeking a highly skilled and organized Accounts Receivable Specialist to join our team at R3. As a key member of our financial operations team, you will be responsible for processing AP, AR, and cash transactions, as well as carrying out credit control activities across the R3 Group.

Key Responsibilities:
  • Process purchase invoices coding to GL and correct department in an accurate and timely manner for all subsidiaries in the group through AI invoice processing tool.
  • Process twice monthly payment runs for all subsidiaries in the group for review, approval by Manager.
  • Accurately process local sales tax (VAT, GST, SUT) for input into periodic returns across all entities.
  • Maintain and control the accounts payable email inbox, ensuring a consistent and coherent storage methodology is in place.
  • Manage relationships with internal stakeholders and external suppliers, including onboarding new suppliers, resolving queries, providing remittances and reconciling accounts/debit balances in a proactive manner.
  • Deal with all queries and liaise with all relevant internal departments to ensure queries are responded to promptly.
  • Month End Accrual reporting, Travel cost allocation and reconciliation.
  • Provide information to all internal and external audit queries as they arise in relation to accounts payable accounts, payments and ledgers.
  • Review and Approval of Staff Expense claims, ensuring adherence to policy.
  • Review, approval and posting of monthly credit card statements.
  • Administration of the Expensify platform- adding new staff, actioning any approval changes as necessary.
  • Raise all customer Sales Orders and invoices, ensuring invoices are raised in line with the company policies and specific country or regional requirements.
  • Accurately invoice local sales tax (VAT, GST, SUT) in line with local regulation, providing input into periodic returns.
  • Establish strong working relationships with customers, including assisting with new customer onboarding (credit checks, application forms, onboarding to portals and tax forms etc).
  • Proactively contact customers via phone and/or email to ensure timely payment of invoices.
  • Maintain Accounts Receivable ledger and follow credit control policy to ensure timely payment of invoices.
  • Manage all internal and external audit queries as they arise in relation to accounts receivable accounts, payments and ledgers.
  • Weekly upload into R3's finance system (NetSuite) of bank statements, reconciling and reporting weekly.
  • Monthly Bank Reconciliations across multi-currencies and entities.
  • Process inter-company cash-flow funding across the R3 Group.
Requirements:
  • Previous experience of accounts payable, accounts receivable and general accounting procedures, gained working within a fast-moving, high volume environment.
  • Experience raising multi-currency invoices and working with multi-entity/shared service environment.
  • Previous exposure to NetSuite advantageous; advanced Excel skills essential.
  • Knowledge of UK VAT and US SUT.
  • Strong analytical and problem-solving skills and able to demonstrate initiative.
  • Strong written and verbal communication skills.
  • Ability to work independently with minimal guidance.
  • Ability to work collaboratively with cross-functional teams.
  • Must be organized and have the ability to manage multiple projects in parallel whilst meeting internal/external deadlines.
  • Ability to handle high levels of pressure and critical decision-making.
  • Strong team mentality.

We are looking for a self-motivated and driven individual who is able to manage their own workload to deliver to the time scales and internal SLAs demanded of the function. The candidate must be able to manage internal stakeholders along with customers and suppliers. You will be an organized, hardworking, friendly and confident individual, with excellent communication and interpersonal skills to fit into the company culture.

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