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Financial Operations Specialist

2 weeks ago

Allahabad, Uttar Pradesh, India beBeeBookkeeper Full time US$ 80,000 - US$ 1,50,000

Financial Operations Specialist

About the Role:

This is a day-to-day financial operations specialist role where you will be responsible for managing the bookkeeping and accounting functions for multiple franchise locations. You will work closely with the leadership team to ensure timely period closes, accurate financial reporting, and effective cash management.

Key Responsibilities:

  • Own daily posting and month-end close for multiple locations; maintain standardized chart of accounts by brand.
  • Reconcile bank/credit card/merchant accounts and third-party delivery or marketplace deposits including fees/chargebacks.
  • Match POS sales to deposits and resolve over/short cash variances.
  • Integrate and reconcile data from Toast, Square, Clover, Lightspeed, Revel, Shopify POS as applicable.
  • Maintain clean bank feeds and mapping rules in QuickBooks Online or Xero; support exports from FranConnect or similar franchise systems.

Revenue, COGS, and Inventory:

  • Record daily sales summaries net of discounts, comps, refunds, taxes, tips.
  • Track inventory/COGS and waste post landed costs help implement perpetual or period inventory where applicable.
  • Manage deferred revenue gift cards, prepaid packages/memberships and redemptions.

AP/AR & Cash Control:

  • Run three-way match for vendor bills PO/invoice/receipt where used code shared costs across locations.
  • Process payments credit memos and vendor statements manage W-9 collection and 1099-NEC vendor lists.
  • Set and monitor cash-handling controls and deposit cadence.

Payroll & Labor:

  • Prepare payroll inputs hours, tips, PTO and reconcile payroll journals coordinate with providers ADP, Gusto, Paychex.
  • Track labor % by location/department and accrue payroll taxes/benefits as needed.

Compliance & Taxes:

  • Prepare sales/use tax workpapers across states coordinate e-filings experience with Avalara/TaxJar a plus.
  • Support CPA with 941/940 state filings and annual returns maintain audit-ready records.

Reporting & Unit Economics:

  • Deliver location P&L balance sheet cash flow and consolidated roll-ups on a 4-5-4 retail calendar or monthly close.
  • Build simple KPI packs sales mix AOV labor % COGS % prime cost ad-fund % royalty % occupancy % EBITDA.
  • Flag anomalies and actionable insights price/margin leakage fee creep under-depositing rising food/labor trends.

Qualifications:

  • 3+ years in SMB or franchise bookkeeping multi-unit strongly preferred.
  • Proficient with QuickBooks Online classes/locations bank rules recurring journals Xero a plus.
  • Hands-on with at least one POS listed above and marketplace/aggregator reconciliations.
  • Working knowledge of U.S. GAAP basics sales tax payroll journal entries and multi-state nuances.
  • Strong Excel/Google Sheets skills pivot tables lookups basic modeling.
  • Detail-obsessed organized and comfortable owning deadlines across multiple clients.
  • Nice to have Avalara/TaxJar FranConnect inventory methods and experience with restaurant/retail cost controls.
  • Degree in Accounting/Finance preferred relevant certificates QB ProAdvisor NACPB/AIPB a plus.