Administrative Assistant

3 days ago


Cochin, Kerala, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,00,000
Support & Compliance Specialist

We are seeking a highly skilled and organized Support & Compliance Specialist to join our team. This role involves providing administrative, HR operations, and compliance support across various departments.

  • Job Type: Full-Time
  • Location: Office Based

This position requires strong knowledge of HR processes, excellent coordination skills, and proficiency in MS Office, HRMS tools, and communication platforms. The ideal candidate will have prior experience in an IT/Corporate environment and be able to handle multiple priorities with minimal supervision.

Main Responsibilities
  1. Administration & Facilities Management: Oversee office infrastructure, housekeeping, and security management. Manage parking facilities and ensure compliance with regulations. Handle vendor management, including negotiations and invoice processing. Coordinate travel bookings, hotel accommodations, and guest management. Manage food card allocations, general office purchases, and consumables.
  2. Talent Acquisition Support: Support interview coordination, including scheduling, calendar invites, candidate communication, and feedback collection. Manage pre-Onboarding formalities – documentation, system entry, offer letters, communication with IT/HR for provisioning. Assist in exit formalities – conducting exit interviews, feedback collection, full & final settlement coordination, and asset return tracking. Assist in sourcing candidates via job portals, social media, consultancies, and direct outreach.
  3. HR Operations: Maintain employee records and ensure smooth HR communication. Support BGV (Background Verification) process for employees. Track and coordinate Professional Tax payments Ensure compliance with statutory HR requirements and liaise with finance teams for timely payments.

Requirements

  • Bachelor's degree in Business Administration, HR, or related field.
  • ~3–6 years of experience in Admin/HR support roles.
  • Strong knowledge of HR processes (TA, Onboarding, exits, compliance).
  • Excellent coordination and vendor management skills.
  • Proficiency in MS Office, HRMS tools, and communication platforms.
  • Prior experience in IT/Corporate environment.
What We Offer

A competitive salary and benefits package, as well as opportunities for professional growth and development in a dynamic and supportive work environment.



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