Lead Document Administrator

6 days ago

Noida, Uttar Pradesh, India beBeeDocumentController Full time ₹ 8,00,000 - ₹ 10,40,000
Job Title:

Senior Document Controller

Job Description:

The role of a Senior Document Controller is crucial in ensuring compliance with document control procedures and maintaining accurate version control. This position plays a vital part in supporting audits and quality assurance processes.

  • Establish and maintain effective Document Management systems.
  • Monitor project teams to ensure they comply with all requirements.
Responsibilities:
  1. Control information flows internally and externally according to document management regulations.
  2. Issue drawings and documents in accordance with Quality Assurance and project document management protocols.
  3. Receive and/or download electronic drawings and documents, store them appropriately, and maintain a drawings received schedule.
  4. Coordinate the issue and receipt of drawing information to the offshore CAD facility.
  5. Distribute received/downloaded electronic documents to project team members.
  6. Maintain a register of incoming and outgoing information.
  7. Upload drawings and documents onto electronic document management systems as per the deliverables schedule provided by the Project Manager.
  8. Collaborate with the team leader and engineering teams to plan the delivery of information to ensure timely issuance.
  9. Monitor progress and performance, reporting to the relevant Project Manager.
  10. Manage document review workflows and distribute tasks to relevant team members.
  11. Verify the quality of documents to ensure compliance with project procedures and processes.
  12. Filing of electronic correspondence in accordance with Quality Assurance and project document management regulations.
Qualifications:
  1. A graduate with 8-12 years of experience.
  2. Expertise in EDMS - Aconex, ProjectWise, eB & Asite.
  3. Preferred: experience of document controlling for UK Rail projects.
  4. Desirable: advanced Excel capabilities.
  5. Desirable: sound experience of using MS packages (Word, PowerPoint).

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