Procurement and Invoicing Specialist

1 day ago

India beBeeProcurement Full time US$ 40,000 - US$ 60,000
Procurement and Invoicing Associate Role

The Procurement and Invoicing Specialist will play a pivotal role in overseeing the procurement lifecycle, including sourcing, purchasing, and invoicing.

Key Responsibilities:
  • Lead the procurement process, identifying vendors, negotiating contracts, and ensuring cost-effective purchasing decisions for US clients.
  • Manage purchase orders, track deliveries, and ensure timely receipt of goods and services.
  • Maintain an accurate record of all procurement activities and manage the supplier database.
  • Collaborate with internal departments to forecast procurement needs and facilitate the approval process.
Invoicing and Financial Operations:
  • Utilize accounting software to create and manage client invoices, ensuring accuracy and alignment with purchase orders and contracts.
  • Record, track, and reconcile invoices, ensuring timely payments.
  • Monitor invoice status and follow up with clients for overdue payments.
  • Resolve billing discrepancies and efficiently handle invoicing issues.
Accounting and Financial Reporting:
  • Work closely with the finance team to ensure accurate financial records and reconciliation of procurement-related expenses.
  • Maintain accurate accounting records, documenting all financial transactions related to procurement and invoicing.
  • Prepare regular reports on procurement activities, expenses, and invoice aging for management review.
  • Assist in preparing financial statements and budgets, aligning with procurement and invoicing data.
Vendor and Client Communication:
  • Act as the primary point of contact for vendors, facilitating smooth procurement transactions and resolving supplier issues.
  • Communicate with clients regarding billing and invoicing concerns, offering prompt resolution and maintaining positive relationships.
  • Coordinate with internal teams to ensure timely and accurate communication.

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