
Financial Invoice Coordinator
13 hours ago
We are seeking a highly skilled Invoicing Specialist to play a key role in maintaining the financial accuracy of our operations.
You will be responsible for preparing and issuing invoices to customers, meeting strict timelines, and ensuring timely payment receipt.
Main Responsibilities:
- Invoice Preparation: Prepare accurate and complete invoices for customers, including all relevant details and supporting documents.
- Timely Delivery: Meet or exceed invoice delivery deadlines, ensuring timely payment receipt and minimizing accounts receivable risk.
- Customer Portal Entry: Enter invoices into customer invoicing websites, ensuring seamless integration and reducing errors.
- Electronic Submission: Submit invoices electronically via data interchange, streamlining the process and improving efficiency.
- Customer Specific Requirements: Understand and comply with customer-specific invoicing requirements, ensuring accurate and compliant invoicing practices.
- Invoice Accuracy Check: Conduct thorough checks on each invoice field before submission, ensuring accuracy and minimizing errors.
- Supporting Documentation: Maintain accurate and up-to-date records of all supporting documentation, including backup files and attachments.
- System Update: Promptly update the invoicing system with submission status, ensuring real-time tracking and visibility.
- Record Maintenance: Maintain accurate and organized records of invoice submissions, customer interactions, and process improvements.
- Team Collaboration: Work closely with the payroll and invoicing team to accelerate the invoicing process, improve efficiency, and enhance collaboration.
- Account Statements: Send out detailed account statements to customers, providing transparency and facilitating timely payment.
- Reconciliation: Reconcile self-billed cases with customer-approved timesheets, identifying and resolving any discrepancies or mismatches.
- Rejections & Adjustments: Effectively handle invoice rejections and credits, rebilling as necessary to ensure accurate and timely payment.
- Process Documentations: Develop and maintain standard operating procedures (SOPs) for the invoicing process, ensuring consistency and quality across all accounts.
- Platform Improvement: Continuously support the improvement of invoicing platforms, identifying areas for enhancement and implementing changes to optimize efficiency and effectiveness.
- Credit Control Support: Collaborate with credit control to ensure effective invoicing and payment collection practices, minimizing bad debt and optimizing cash flow.
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