Senior Administrative Professional

3 days ago

Ahmedabad, Gujarat, India beBeeAdministrative Full time ₹ 1,04,000 - ₹ 1,30,878
Job Summary

This role involves supporting senior-level executives in their daily tasks and providing administrative assistance to ensure seamless operations.

  • Provide expert calendar management and scheduling to optimize the executive's time and commitments
  • Assist with special projects, including designing and producing complex documents, reports, and presentations
  • Collect and prepare information for meetings with internal teams and external stakeholders
  • Draft and prepare correspondence, communications, and other documentation to the executive's specifications
  • Maintain and update contact lists and databases
  • Make detailed travel arrangements, manage itineraries, and handle expense and mileage reports
  • Serve as a gatekeeper and gateway to the executive, balancing accessibility with time management priorities
  • Coordinate agendas for senior management team meetings, prepare minutes, and track follow-up on action items
  • Maintain strict confidentiality on sensitive matters relating to staff, stakeholders, and organizational issues
  • Respond tactfully and professionally to inquiries from all stakeholders
Requirements
  • Proven experience as an Executive Assistant or in a similar high-level administrative role
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms
  • Ability to thrive in a fast-paced, dynamic environment with a proactive attitude
  • Exceptional written and verbal communication skills, with expert-level grammar and presentation
  • Strong organizational skills with impeccable attention to detail
  • Ability to multitask, prioritize effectively, and make informed decisions independently
  • High degree of integrity, discretion, and confidentiality in handling sensitive information
  • Comfortable working within cross-functional teams and diverse stakeholder groups
  • Adaptability to switch priorities and adjust at a moment's notice

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