Chief Administrative Assistant

2 days ago

Pune, Maharashtra, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000
Job Title: Financial Operations Specialist

As a skilled and detail-oriented professional, you will play a pivotal role in overseeing the day-to-day financial and administrative tasks of our organization. This includes maintaining accurate financial records, preparing invoices and payments, and assisting in budgeting and financial reporting.

Key Responsibilities:
  • Financial Management:
    • Ensure the maintenance of accurate financial records, including accounts payable and accounts receivable.
    • Prepare and process invoices and payments in a timely manner.
    • Assist in budgeting and financial reporting to ensure transparency and compliance.
    • Monitor and reconcile bank statements to prevent discrepancies.
  • Administrative Support:
    • Oversee general administrative tasks such as managing office supplies and equipment.
    • Maintain organized records, documents, and files to ensure seamless access.
    • Handle phone calls, emails, and correspondence in a professional and courteous manner.
    • Assist in scheduling appointments, meetings, and events to optimize productivity.
  • Inventory Management:
    • Manage inventory of office supplies and replenish as needed to avoid stockouts.
    • Monitor stock levels and place orders as necessary to maintain optimal inventory levels.
    • Maintain records of inventory movements to track consumption and ordering needs.
  • Coordination:
    • Collaborate with various departments and teams to ensure smooth operations and achieve organizational goals.
    • Assist in coordinating logistics for events and activities to ensure timely execution.
    • Serve as a point of contact for clients and employees regarding administrative matters.
  • Compliance:
    • Evaluate and implement compliance with legal and regulatory requirements to ensure adherence to industry standards.
    • Assist in preparing and filing necessary documentation to maintain compliance.

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