Office Infrastructure Manager

5 days ago

Chennai, Tamil Nadu, India beBeeOperations Full time ₹ 15,00,000 - ₹ 25,00,000

Facilities Operations Manager

We are seeking a seasoned Facilities Operations Manager to oversee our office infrastructure, daily operations, vendors, compliance, and workplace safety. This role requires a hands-on individual who can ensure our employees work in a seamless, secure, and comfortable environment while optimizing costs and operational efficiency.

The successful candidate will have at least 10 years of experience in facilities/office administration with stable tenure and clean references. They should possess strong negotiation, documentation, and Excel/email skills. The ideal candidate will be trustworthy with keys, cash, and confidential information.

The key responsibilities of this role include:

  • Managing electricity, DG, UPS, water, AC, ventilation, internet, CCTV, printers, fire safety, and other office utilities
  • Ensuring preventive maintenance, quick breakdown resolution, and vendor SLA compliance
  • Overseeing housekeeping, pantry, stationery, front desk, security, and visitor management
  • Monitoring hygiene, consumables, and office cleanliness standards
  • Onboarding new joiners with desk setup, ID/access cards, and basic kits
  • Managing exits, asset returns, access deactivation, and clearances
  • Tracking attendance, late entries, and exceptions
  • Maintaining a reliable vendor bench, negotiating costs, tracking AMCs, and monitoring service quality
  • Coordinating lease agreements, office fit-outs, repairs, and landlord escalations
  • Verifying bills, reconciling petty cash, maintaining records for leases, insurance, licenses, and safety certificates
  • Keeping NOCs, insurance, safety certificates, and first-aid kits up to date and audit-ready
  • Preparing monthly MIS: spend vs budget, incidents, vendor scorecards, SLA compliance, and risks/fixes
  • Tracking KPIs: utility uptime, hygiene audit scores, ticket closure times, and budget adherence
  • Ensuring late-shift office readiness and providing on-call support for urgent issues

Benefits include a competitive salary, performance bonuses, clear SOPs, and opportunities for growth and development.

Why is this role important?

This role is critical to the smooth operation of our office, ensuring that our employees have a safe and productive work environment. The successful candidate will be an integral part of our team, working closely with various stakeholders to achieve our goals.

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