Executive Director of Administrative Services

10 hours ago

Vellore, Tamil Nadu, India beBeeOperations Full time ₹ 50,00,000 - ₹ 1,00,00,000
Operations Manager Position

The Operations Manager is responsible for overseeing and enhancing the daily office operations to ensure all departments work harmoniously and align with company objectives. This role requires comprehensive knowledge of office operations including HR, Admin, Finance, Projects, Procurement, and Support Teams.

Key Responsibilities:
  • Office Operations Management
    • Oversee daily office activities, guaranteeing smooth functioning of departments such as Admin, HR, Finance, Sales Support, Procurement, and Projects.
    • Supervise administrative processes, including documentation management, asset administration, office supplies, and team logistics.
  • Interdepartmental Coordination
    • Align tasks between various departments to ensure efficient workflows.
    • Track cross-functional tasks, identify potential roadblocks, and resolve them in a timely manner.
    • Maintain close coordination between field operations and office support teams.
  • Process Optimization
    • Develop and implement standard operating procedures (SOPs) for all office functions.
    • Ensure document control, filing systems, and reporting formats are standardized and followed.
    • Identify inefficiencies and implement process improvements across all departments.
  • Monitoring & Reporting
    • Review daily, weekly, and monthly reports from all departments.
    • Prepare consolidated dashboards and updates for senior management.
    • Monitor internal Key Performance Indicators (KPIs) related to operations, productivity, and project delivery support.
  • Team Oversight & Task Allocation
    • Allocate and monitor tasks to department heads or coordinators.
    • Follow up on deadlines, pending work, and escalated issues.
    • Ensure that team members have necessary resources and support.
  • Compliance, Discipline & Office Policies
    • Ensure adherence to company policies, rules, and guidelines.
    • Maintain discipline, attendance, and punctuality within the office.
    • Work closely with HR for employee engagement, conflict resolution, and training needs.
  • Communication & Escalation Handling
    • Act as the central point of communication between departments and top management.
    • Handle operational escalations and resolve them promptly.
    • Conduct regular meetings with department heads to coordinate efforts.

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