Senior Office Coordinator

3 days ago

Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 1,00,00,000 - ₹ 2,00,00,000
Job Title: Administrative Manager

This role plays a pivotal part in ensuring seamless and efficient operation of the company's administrative functions.

Key Responsibilities:
  • Oversee daily operations of the office, maintaining a professional and welcoming environment.
  • Manage office supplies, equipment, stationery, medical kits, and facilities to ensure they are well-maintained and functioning.
  • Coordinate with external vendors and service providers to maintain office operations.
Executive Support:
  • Assist senior management with scheduling, travel arrangements, and other administrative tasks as needed.
  • Supervise and support the office assistants and other relevant roles.
  • Prepare and manage correspondence, reports, and presentations for executive meetings.
  • Act as the primary point of contact for internal and external stakeholders on administrative matters.
Project Management:
  • Lead and participate in special projects related to office operations, process improvements, and company events.
  • Coordinate company events, meetings, and other functions to ensure they align with the brand's standards.
Compliance and Procedures:
  • Ensure compliance with company policies and procedures, particularly in relation to health and safety regulations.
  • Develop and implement administrative processes and systems to improve efficiency and effectiveness.
  • Monitor and manage budgets for administrative expenses to ensure cost-effectiveness without compromising quality.
Import and Export:
  • Oversee the entire process of export and import, ensuring compliance with national and international trade regulations.
  • Negotiate terms and conditions with vendors to secure the best pricing, payment terms, and delivery schedules.
  • Establish and maintain strong relationships with key suppliers to ensure continuous improvement in quality and service levels.
  • Conduct regular market research to identify potential new vendors and assess their suitability for the company's needs.
  • Prepare regular reports on import/export activities and vendor performance, providing insights and recommendations for improvements.
  • Ensure that all documentation related to export and import activities is accurately maintained and easily accessible for audits and inspections.
  • Maintain an organized database of vendor contracts, negotiation records, and correspondence.
Communication:
  • Act as a liaison between different departments to ensure clear communication and efficient workflow.
Education and Experience:

Bachelor's/Master's degree in Business Administration, Management, or a related field. Minimum 7 years' experience preferably in luxury/high-end residential project.

Location/Hours:

This position is based in Jaipur, with occasional travel required.

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