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Office Operations Coordinator

2 weeks ago

Kottayam, Kerala, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000

About the Role

Seeking a detail-oriented and proactive specialist to manage day-to-day office operations, ensuring smooth administrative functioning.

Key Responsibilities

  • Oversee office infrastructure, supplies, housekeeping, and security.
  • Ensure timely maintenance of systems, equipment, and common areas.
  • Maintain an efficient and employee-friendly work environment.

Operational Support

  • Coordinate operational workflows across departments for seamless execution.
  • Assist in process documentation and compliance tracking.
  • Support HR and Finance teams in operational requirements when needed.

Vendor & Procurement Management

  • Manage relationships with vendors and service providers.
  • Handle procurement of supplies, IT equipment, and services within budget constraints.
  • Negotiate contracts and ensure timely payments/documentation.

Employee Support & Logistics

  • Facilitate onboarding logistics (ID cards, seating, system allocation, etc.).
  • Support employee travel, event logistics, and meeting arrangements.
  • Act as the point of contact for employee administrative queries.

Events & Engagement

  • Coordinate logistics for company meetings, workshops, and offsites.
  • Liaise with vendors for catering, travel, and facilities during events.

Key Skills & Competencies

  • Strong organizational and multitasking ability.
  • Excellent communication and vendor management skills.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Problem-solving mindset with attention to detail.
  • Ability to handle confidential matters with discretion.

Qualifications

  • Bachelor's degree in Business Administration, Management, or related field.
  • 3–5 years of experience in Administration/Operations.
  • Experience in vendor management, office operations, or facility management preferred.

We offer a competitive compensation package and opportunities for professional growth and development. If you are a motivated and organized individual who is passionate about delivering exceptional results, we encourage you to apply.