
Senior Payroll Specialist
4 days ago
At our organization, we're looking for a Payroll Trainee to join our team.
Job OverviewThis role is pivotal in ensuring accurate and timely compensation for our employees. Your main responsibility will be to review and process timesheets with precision, adhering to client-specific requirements and deadlines.
Main Responsibilities:- Timesheet Verification: Verify hours worked, leave taken, and overtime on submitted timesheets to ensure accuracy and compliance with internal policies and client-specific requirements.
- Mailbox Management: Manage the payroll department's mailbox, responding to queries, organizing incoming timesheets and documents, and maintaining efficient communication flow.
- Data Accuracy: Double-check data entries for inconsistencies or errors, spotting discrepancies and ensuring that all payroll data is accurate before processing.
- Error-Free Processing: Maintain flawless records by accurately saving timesheets and updating Excel trackers, cross-verifying data, and ensuring files are organized and up-to-date.
- Special Instructions: Identify and communicate special payroll instructions, such as adjustments, bonuses, or deductions, to the payroll team to ensure correct application during processing.
- Invoice Support: Assist in preparing supporting documentation for client invoices, ensuring necessary timesheet and payroll data is available and correctly formatted for billing purposes.
- Record Maintenance: Update and maintain payroll records, ensuring they are complete, accurate, and stored securely for future reference and audits.
- Confidentiality: Handle sensitive employee information while maintaining strict confidentiality and following data protection protocols to safeguard payroll data.
- Experience: 1–2 years of experience in payroll processing or a similar corporate role, with a solid understanding of payroll cycles and administrative processes.
- Analytical Skills: Analyze data, identify inconsistencies, and resolve issues efficiently, with strong problem-solving skills for handling payroll discrepancies and ensuring accuracy.
- Attention to Detail: Be meticulous in reviewing data, spotting errors, and ensuring that all records are accurate and compliant with regulations.
- Communication: Possess strong verbal and written communication skills for interacting with team members, responding to queries, and documenting processes clearly and professionally.
- Tech Savvy: Proficiency in Microsoft Excel, including functions like VLOOKUP, pivot tables, and data validation, with familiarity with payroll software or ERP systems a strong advantage.
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