
HR Operations Specialist
2 days ago
We are seeking a detail-oriented and proactive individual to provide comprehensive support across recruitment, onboarding, employee relations, and general operations.
The ideal candidate will be organized, resourceful, and able to manage multiple priorities while delivering an exceptional employee experience.
Key Responsibilities- HR Administration & Employee Records
- Manage employee documentation, including new hire forms, benefits enrollment, and personnel files
- Consolidate and maintain accurate employee records in a centralized system
- Process benefits updates and open enrollment changes
- Support annual compensation inputs across systems
- Ensure timely follow-up on onboarding, offboarding, and checklist-driven tasks
- Recruitment & Talent Acquisition
- Source and screen candidates from various platforms
- Conduct initial phone screenings and coordinate interview scheduling
- Manage candidate communications throughout the hiring process
- Provide support in salary discussions and offer negotiations
- Onboarding
- Collect and validate new hire information and required documentation
- Initiate and monitor background checks
- Prepare welcome kits and facilitate new hire orientation
- Communicate policies and procedures clearly to new employees
- Partner with IT for system setup and access provisioning
- General HR Support
- Track employee attendance, leave, and remote work requests
- Coordinate logistics, including transportation and facility-related needs
- Manage procurement of equipment, accessories, and office supplies, and oversee repair processes
- Provide support for employee income tax documentation and filings
- Plan and execute employee engagement activities such as team lunches, celebrations, and events
- Resource Management
- Support workforce planning initiatives
- Serve as a point of contact with authorities when required
- Ensure compliance with regulatory requirements
- Draft and update Standard Operating Procedures (SOPs)
- Employee Benefits
- Act as liaison with providers regarding employee medical and life insurance support
- Bachelor's degree in Human Resources, Business Administration, or related field (preferred)
- 3+ years of HR and/or operations support experience
- Strong organizational and data management skills with attention to detail
- Excellent communication and interpersonal skills
- Ability to manage confidential information with discretion
- Proficiency with HRIS platforms and Microsoft Office Suite
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