Studio Production Coordinator

About the Role:

In this role, you will work closely with Creative Leads to support a team of producers and editors responsible for crafting high-quality video and audio assets.

This position requires a blend of expertise in film production, project coordination, workflow optimization, and effective communication to support a fast-paced, cross-functional studio environment.

You will oversee multiple projects, manage team resources, and ensure content is delivered on time. You will be responsible for aligning each production plan, including timeline and deliverables, with deadlines and strategic objectives.

• Budget Management: Create and manage production budgets, ensuring they align with the production's creative goals while meeting financial constraints.
• Project Coordination: Work across multiple projects and teams, coordinating resources and timelines to ensure smooth operations and timely delivery.
• Dashboard Maintenance: Maintain the studio dashboard, listing all project details and providing timely updates to stakeholders and senior leaders.
• Resource Management: Evaluate resourcing needs and recommend appropriate staffing solutions for studio requests.
• Creative Partnership: Collaborate with team to develop production strategies that support creative vision while ensuring feasibility and quality.
• Assist Talent Acquisition: Assist in recruiting and hiring talent, ensuring the team is equipped with skilled professionals to meet project demands.
• Vendor Management: Build and maintain a strong vendor database to support production, ensuring access to top-quality resources.
• Priority Setting: Define and communicate production priorities clearly to ensure alignment across teams.
• Crew & Talent Management: Oversee crew and talent coordination as needed, ensuring production runs smoothly, on time, and on schedule.
• Legal Compliance: Work closely with the legal team to develop and execute production agreements and talent release forms.
• Invoice Management: Work closely with teams and vendors to ensure invoicing is accurate, properly verified, and submitted to the Finance team in a timely manner with all necessary approvals.
• Risk Management: Conduct risk assessments, identifying potential production challenges and developing solutions to mitigate them.
  • 8-10 years of experience in studio production coordination or management, ideally within a creative or media environment.
  • Strong teamwork and interpersonal skills, with the ability to foster a collaborative studio environment.
  • Proficiency in scheduling and budgeting software, including MS Excel and Smartsheet; knowledge of Movie Magic Scheduling and Movie Magic Budgeting is preferred.
  • Excellent written and verbal communication skills, with the ability to present complex information in a clear and accessible way.
  • Proven ability to multitask and manage competing priorities in a fast-paced, dynamic environment.
  • Strong troubleshooting and crisis management skills, with a proactive approach to problem-solving.
  • Familiarity with the development sector is preferred, as well as an understanding of its unique challenges and needs.

As a Studio Operations Associate, you will have the opportunity to work on diverse projects, collaborate with creative teams, and contribute to the success of our studio. If you are a detail-oriented, organized, and proactive individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Key Responsibilities:

• Manage production schedules and coordinate resources to ensure timely delivery.
• Develop and implement efficient workflows to improve productivity and reduce costs.
• Maintain accurate records and provide regular updates to stakeholders.
• Collaborate with creative teams to develop innovative solutions and ideas.
• Identify and mitigate risks to ensure successful project outcomes.
• Build and maintain strong relationships with vendors, stakeholders, and team members.

Requirements:

• 8-10 years of experience in studio production coordination or management.
• Strong organizational and communication skills.
• Proficiency in scheduling and budgeting software.
• Ability to multitask and manage competing priorities.
• Strong problem-solving and analytical skills.