
Administrative Coordination Specialist
2 weeks ago
We are seeking a highly skilled Office Operations Coordinator to oversee day-to-day office activities. This role requires strong organizational skills, vendor management, and ability to support employees in maintaining efficiency across the workplace.
Key Responsibilities:
- Manage office infrastructure, supplies, housekeeping, and security with utmost care.
- Ensure timely maintenance of systems, equipment, and common areas.
- Maintain an efficient and employee-friendly work environment.
Support Operational Workflows
- Coordinate operational workflows across departments effectively.
- Assist in process documentation and compliance tracking.
- Support HR and Finance teams in operational requirements.
Vendor & Procurement Management
- Manage relationships with vendors and service providers.
- Handle procurement of supplies, IT equipment, and services efficiently.
- Negotiate contracts and ensure timely payments/documentation.
Employee Support & Logistics
- Facilitate onboarding logistics smoothly.
- Support employee travel, event logistics, and meeting arrangements.
- Act as the point of contact for employee administrative queries.
Events & Engagement
- Coordinate logistics for company meetings, workshops, and offsites.
- Liaise with vendors for catering, travel, and facilities during events.
Key Skills & Competencies:
- Strong organizational and multitasking ability.
- Excellent communication and vendor management skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Problem-solving mindset with attention to detail.
- Ability to handle confidential matters with discretion.
Qualifications:
- Bachelor's degree in Business Administration, Management, or related field.
- 3–5 years of experience in Administration/Operations.
- Experience in vendor management, office operations, or facility management preferred.
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