
Office Operations Specialist
2 days ago
Job Title: Office Operations Coordinator
Job Summary:
- The ideal candidate will perform routine day-to-day office administrative tasks to ensure the smooth functioning of the office.
- Manage time office operations, including attendance records, in/out timings, and coordination with HR for related activities.
- Arrange and maintain office supplies, including stationery, electrical items, HVAC, and other essential office equipment.
- Handle upkeep and management of office fixtures and furniture.
- Ensure maintenance and cleanliness through effective supervision of housekeeping teams.
Responsibilities:
- Manage visa processing and related documentation for employees traveling abroad.
- Liaise with external agencies and government bodies as required for various office operational needs and compliance purposes.
Requirements:
- Handle vendor sourcing, negotiation, and finalization for all office-related services.
- Finalize and manage annual maintenance contracts (AMCs) for office equipment and infrastructure.
- Negotiate with vendors for cost control and quality improvement.
- Ensure timely processing of insurance policies related to employee welfare.
Key Performance Indicators:
- Manage and oversee performance of the admin team and housekeeping staff to ensure high service standards.
- Maintain office infrastructure and coordinate repairs or upgrades when needed.
- Ensure smooth functioning of office utilities and facility services.
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