Office Support Specialist

1 week ago

Navi Mumbai, Maharashtra, India beBeeAdministrative Full time
Administrative Assistant

This role is focused on providing day-to-day administrative support to senior management and various departments.

The successful candidate will be responsible for managing office supplies, ordering inventory, and maintaining a clean and organized office environment.

You will also act as the first point of contact for visitors and clients, handling inquiries and directing them appropriately.

Furthermore, you will handle phone calls, emails, and other communications in a professional manner, ensuring timely responses.

Additionally, you will support office events, team-building activities, and any other administrative needs related to operations.

In this role, you will assist in document preparation, scanning, filing, and archiving to ensure proper record management.

You will also maintain up-to-date and accurate databases and filing systems.

Furthermore, you will assist with organizing and coordinating the preparation of reports and documents for management or client review.

This includes scheduling meetings, preparing materials, and arranging logistics.

You will also coordinate domestic and international travel arrangements, including flights, accommodations, and transportation.

Finally, you will provide support to the HR department in employee onboarding and maintenance of employee records.

You will also assist the finance team in processing invoices and maintaining expense reports.

Required Skills:

  • Organization: Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Communication: Excellent written and verbal communication skills.
  • Technology Proficiency: Familiarity with office software (MS Office, email systems, and document management software).
  • Attention to Detail: High attention to detail and accuracy in handling tasks and information.
  • Time Management: Ability to prioritize tasks effectively and meet deadlines.
  • Problem-Solving: Proactive in resolving administrative issues and finding solutions to office-related challenges.

Preferred Qualifications:

  • Bilingual or Multilingual: Fluency in additional languages is a plus.
  • Experience in HR or Finance: Basic knowledge or experience in HR or finance operations is an advantage.
  • Familiarity with Cloud Systems: Knowledge of cloud-based tools for document sharing and collaboration.

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