
Executive Liaison Specialist
6 days ago
We are seeking a highly organised and proactive executive support specialist to assist our founder across various aspects of their life. This role combines executive assistance, project management, personal training, and lifestyle optimisation.
Responsibilities:- Manage the calendar, fitness schedule, travel, and personal logistics
- Drive the founder to meetings, events, and personal commitments
- Track birthdays, social events, and personal commitments; ensure timely execution
- Refill and organise personal supplies (supplements, grooming items, essentials)
- Ensure car cleanliness, servicing, and maintenance schedules
- Handle gifting, printing, parcel pickups/deliveries, and event coordination
- Coordinate with external vendors, service providers, and partners
- Lead operational execution: schedules, workflows, communications, and follow-ups
- Track attendance, payroll, payouts, and team bandwidth
- Ensure clear meeting documentation: notes, insights, and actionable follow-ups
- Use Notion, Asana, Google Workspace, and AI tools to streamline workflows
- Partner with the founder on brand strategy, pitches, and business development
- Conduct research, audits, and prepare strategic presentations
- Monitor accountability across stakeholders and projects
- Conduct daily personal training sessions as required
- Design and adapt fitness programs, track progress, and ensure safe, effective sessions
- Graduate degree in Business, Management, or related fields
- 1–2 years of experience in EA, operations, or support roles
- Certified personal trainer (preferred, or demonstrable training experience)
- Valid driving license (mandatory)
- First-in, last-out attitude with strong personal ownership
- Highly reliable, punctual, and trustworthy
- Strong organisation, communication, and project management skills
- Knowledge of fitness training and wellness practices
- Calm under pressure, adaptable to shifting priorities
- Proactive problem-solver with high ownership and confidentiality
- Willingness to go the extra mile; always
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