Expense Management Administrator

7 days ago


Mount Abu, Rajasthan, India beBeeAdministrativeSupport Full time ₹ 6,00,000 - ₹ 10,00,000

We're seeking a diligent professional to handle expense management and ensure seamless pre-payroll activities.

About the Role

As an administrative support specialist, your role involves thorough reviews of timesheets and expenses received and conducting comprehensive assessments. You will work closely with contractors and sales teams for corrections and receive timely approvals from clients and share them with the payroll teams as per the required filing convention for further processing.

Key Responsibilities:
  • Verify completeness, accuracy, and adherence to client specific checklists in reviewed timesheets and expenses.
  • Ensure receipt verification and final amount tallying.
  • Communicate directly with contractors or sales teams for discrepancies in the expense sheets and receipts submitted.
  • Manage payroll-related queries by analyzing data and preparing in-depth overviews of the issue.
  • Process all emails received in shared inboxes according to deadlines and urgency levels. Emails must be responded to within 24 hours of receipt.
  • Save expense sheets and receipts as per the filing convention required by Payroll teams and seek approvals from client/managers without impacting turnaround time.
  • Work according to the payroll schedule to avoid delays in payment.
  • Perform other tasks and responsibilities as assigned by the manager.
Required Skills and Qualifications

To succeed in this role, you should possess:

  • Organizational skills: ability to keep things on track and on time.
  • Proactivity: solving problems before they arise.
  • Attention to detail: ensuring accuracy in documents, processes, and communication.
  • Effective communication: clear, professional, and empathetic interactions.
  • Adaptability: thriving in a fast-paced environment with ever-changing priorities.
Benefits

We offer:

  • Competitive salary with a strong bonus scheme.
  • Generous WFH policy: 2 days per week once established in the role and finish early on Fridays.
  • Paid leave package: 18 days of paid leave plus birthday leave, 12 days of casual/sick leaves, and 12 days of bank holidays. Paid leaves will increase to 20 days after 2 years of service.
  • Onboarding and development: full training plan and guidance and clear career progression.
  • Securing your future: pension schemes, life and medical insurance, and more.
  • Fitness benefits: discount on Cult Fit membership.
  • Transportation assistance: free pick-up and drop from selected Nodal points.
  • Time with loved ones: Christmas close down.
  • Team building: fun, lively environment with plenty of staff nights out.
Who We Are

We are a global leader in engineering staffing, empowering industries to build a brighter future. With years of experience, we connect talent with groundbreaking opportunities.



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