Administrative Coordinator
6 days ago
The ideal candidate for this role will provide comprehensive administrative support to the Managing Director of a dynamic IT company. This position requires someone who is highly organized, proactive, and skilled in managing a wide range of administrative tasks to ensure the smooth functioning of the MD's office.
Key Responsibilities:- Administrative Support:
- Manage and maintain the MD's schedule, including meetings, appointments, and travel arrangements.
- Organize and prepare documents for meetings, presentations, and reports.
- Handle email correspondence and prioritize critical issues for the MD's attention.
- Take accurate meeting minutes and follow up on action items.
- Coordinate and manage office supplies, ensuring the MD's office is well-equipped.
- Organize and maintain files and records, ensuring efficient retrieval of information.
- Handle phone calls and inquiries, directing them to the appropriate channels when necessary.
- Serve as a liaison between the MD and internal teams, clients, vendors, and other stakeholders.
- Draft and prepare emails, letters, and reports on behalf of the MD.
- Ensure effective communication across departments as instructed by the MD.
- Arrange domestic and international travel plans, including flight bookings, accommodations, and transportation.
- Assist in organizing corporate events, meetings, and conferences.
- Maintain confidentiality regarding sensitive company matters and the MD's personal and business information.
- Handle personal tasks for the MD when required, while maintaining a professional demeanor.
- Utilize MS Office Suite, calendar software, and other productivity tools efficiently.
- Assist the MD with basic technical issues and ensure technology (laptop, phone, etc.) is functioning smoothly.
- Bachelor's degree in Business Administration, Management, or a related field preferred.
- 3-5 years of experience in a similar role, ideally in the IT industry.
- Strong knowledge of office management systems and procedures.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Ability to handle multiple tasks and prioritize effectively.
- Discretion, confidentiality, and integrity.
- Attention to detail and problem-solving skills.
- Strong organizational and time-management skills.
- Ability to work independently and within a team.
- Flexibility in handling additional tasks and responsibilities as required by the MD.
- Fast-paced IT company with a collaborative and innovative culture.
- May require occasional after-hours availability to assist with urgent matters.
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