Procurement Specialist

1 week ago

Mumbai, Maharashtra, India beBeeSpecialist Full time ₹ 6 - ₹ 8

Job Title: Procurement Specialist

The company is seeking a skilled Purchaser to support the Technical Department in their day-to-day procurement operations. The successful candidate will be responsible for sourcing, processing, and coordinating orders for vessel spares, services, and supplies while ensuring timely delivery, cost-effectiveness, and full compliance with the Company's Management System.

Key Responsibilities:
  • Procurement Execution:
    • Process purchase requisitions into purchase orders accurately and promptly.
    • Maintain and update the computerized purchasing system to reflect the most current status of orders.
    • Ensure proper vendor selection based on cost, lead time, quality, and contract terms.
  • Documentation and Compliance:
    • Maintain the Technical Department's purchasing filing system, both electronic and physical.
    • Ensure all procurement activities adhere to the Technical Department Manual and Safety Management System.
    • Contribute to the continual improvement and standardization of procurement procedures.
  • Communication and Coordination:
    • Immediately escalate any procurement-related issues, such as delays or price discrepancies, to the relevant Technical Superintendent.
    • Liaise with vendors and forwarders to track and expedite deliveries.
    • Coordinate with finance for invoice verifications and payment issues.
  • Inventory and Order Management:
    • Monitor delivery timelines and ensure that deliveries are matched to vessel schedules.
    • Follow up on backorders and ensure closures are recorded in the system.
    • Maintain vendor performance data for future evaluation.
  • Continuous Improvement:
    • Provide feedback to improve procurement cycle time, cost effectiveness, and supplier quality.
    • Participate in internal audits and implement corrective actions related to procurement gaps.

Requirements:

  • Education and Experience:
    • Bachelor's degree in Logistics, Business, Supply Chain, or Marine Engineering.
    • 2-4 years of purchasing or logistics experience, preferably in marine, technical procurement, or supply chain roles.
  • Skills and Qualifications:
    • Familiarity with shipboard systems and parts, including deck, engine, electrical, safety, and consumables.
    • Knowledge of sourcing from global suppliers, preferably with exposure to marine logistics and import/export processes.
    • Experience with ERP-based procurement platforms.

Language: English - Fluent (required)

Competencies:

  • Marine Parts and Service Knowledge:
    • Understands basic vessel systems and procurement needs.
  • ERP Procurement Management:
    • Skilled in entering, tracking, and updating orders through procurement software.
  • Vendor Management:
    • Engages vendors for quotes, delivery timelines, and quality standards.
  • Procurement Documentation:
    • Maintains complete, accurate procurement records for audit and compliance.
  • Problem Solving:
    • Proactively resolves delays, quality issues, and backorders with suppliers.
  • Compliance and Policy Adherence:
    • Fully aware of and works within the framework of the procurement manual.

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