Administrative Assistant

17 hours ago

Bhubaneshwar, Odisha, India beBeeAdministration Full time ₹ 15,00,000 - ₹ 28,00,000
Office Manager

We are seeking a highly skilled and organized Office Manager to oversee the day-to-day administrative tasks of our organization. The ideal candidate will be responsible for managing a wide range of administrative duties, from preparing reports and maintaining accurate records to overseeing daily office activities.

Responsibilities:

  • Reporting & Documentation: Prepare and submit all reports to the Home Office on time for the Reporting Team. Manage invoices and Daily Sales Reports (DSRs), and prepare E-invoices to hand over to Sales Representatives.
  • Vehicle & Fuel Management: Manage vehicle data, maintain fuel records, and oversee insurance renewals. Maintain and update Petro card details.
  • HR Support: Complete the joining formalities for newly hired employees and maintain temporary files.
  • Financial Management: Supervise and update cash, cheque, and credit outstanding for customers. Make a list of invoices for payment to organized retailers. Manage petty cash for expenses like petrol, diesel, and parking fees. Receive cash and cheques and deposit them into the bank.
  • Inventory & Asset Management: Maintain and update the outlets list, visicooler list, and inventory status. Check morning stock and evening returns. Maintain coolers and ice packs. Summarize the monthly material inventory status.
  • General Administration: Conduct and supervise all other administrative works, such as managing business cards, ID cards, and uniforms.

Required Skills and Qualifications:

  • Administrative Experience: Good hands-on experience with Microsoft Office.
  • Communication: Good command over English and the local language.
  • Organizational Skills: Strong organizational and multi-tasking skills.
  • Administrative Knowledge: Experience with various administrative tasks, including front-office duties.

Qualification:

  • A graduate degree is preferred.

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