
Administrative Operations Specialist
1 week ago
Job Title: Operational Administrator
We are seeking an experienced operational administrator to supervise daily support activities, plan efficient administrative procedures and ensure all operations function smoothly.
- Plan and coordinate administrative systems, devising ways to streamline processes and enhance productivity.
- Assess staff performance, provide coaching and guidance to optimize efficiency and effectiveness.
- Monitor office supplies, manage purchasing within budget constraints and track costs for accurate budget preparation.
- Oversee facilities services, maintenance activities and tradesperson coordination.
- Organize and supervise office activities, including recycling, renovations, event planning and housekeeping management.
- Evaluate adherence to policies and regulations, staying updated on organizational changes and business developments.
- Ensure smooth information flow within the organization to facilitate business operations.
- Negotiate with vendors and travel agents to secure best prices.
- Manage calendars, arrange employee travel itineraries and accommodations domestically and internationally.
- Select and coordinate vendors, oversee delivery commitments and maintain inventory levels.
- Maintain office assets, adhere to annual maintenance contracts and collaborate with government bodies and police officials as needed.
- Track expenses for compliance with cost budgets, submitting MIS reports to senior authorities.
- Implement EHS and fire safety measures.
Requirements:
- Ability to work independently with minimal supervision.
- Excellent documentation skills using MS Word, PowerPoint, Excel and other software.
- Strong interpersonal skills for effective communication with clients, colleagues and management.
- Effective time management, prioritization and adaptability.
- Excellent oral and written communication skills.
- Strong team player with excellent admin support services skills.
- Good mailing communication and basic drafting skills.
- Proactive and reliable individual capable of performing well under pressure.
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