
Document Coordinator
7 days ago
Job Title: Document Coordinator
Job Summary:We are seeking a highly organized and detail-oriented individual to join our team as a Document Coordinator.
Responsibilities:- Liaise with clients, contractors, and stakeholders to ensure information alignment.
- Prepare and maintain technical submittal and RFI registers.
- Process new technical submittal issues, prepare coversheets, and upload to project documentation systems.
- Check document compliance and quality, follow up on status, and report RFI progress.
- Create sections per submitted submittals and client requests.
- Monitor approvals and troubleshoot errors.
- Create and submit CMMS in alignment with serial numbers and client documentation system information.
- Maintain master document control register to reflect new project data.
- Execute continuous improvement actions related to folder structure.
- Provide guidance to project managers on documentation-related questions.
- Support all reasonable documentation requests.
- Familiarity with ITP, FAT, QA & QC documents.
- 4-6 years of experience
- Bachelor's degree from an accredited institution
- Proven experience in delivering high-quality documentation in a complex project management environment.
- Ability to prioritize multiple projects and work independently.
- Strong attention to detail while balancing various activities.
- Excellent working knowledge of Microsoft Office 365.
- Excellent written and verbal communication skills.
- Can-do attitude and interest in learning and growing.
- SAP, MS Office, and Windows
- Paperwork capability in documentation, PO, agreements, guarantees
- Highly organized with attention to detail
- A broad understanding of sales processes and strategies
- Commitment to excellence in customer service
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