Executive Coordinator

2 weeks ago

Noida, Uttar Pradesh, India Super Scholar Full time
Role: Executive Coordinator

The Executive Coordinator plays a vital role in supporting senior management in their day-to-day tasks, providing administrative and project management support. Their role is crucial in ensuring the smooth operation of the executive's office and enabling them to focus on their core responsibilities.

Key Responsibilities:
  • Manage the executive's calendar, schedule appointments, and coordinate meetings
  • Organize travel arrangements and itineraries
  • Screen and direct phone calls and emails
  • Prepare and edit correspondence, communications, presentations, and other documents
  • Conduct research and compile data to prepare reports and documents
  • Coordinate and facilitate team meetings and events
  • Handle confidential information with discretion
  • Manage and prioritize multiple projects simultaneously
  • Assist in the preparation of presentations and materials for meetings
  • Handle expense reports and invoices
  • Act as the point of contact between executives and employees/clients
  • Provide general administrative support
  • Organize and maintain the executive's office and filing system
  • Handle ad-hoc duties as assigned
Required Qualifications:
  • Bachelor's degree in Business Administration or a related field
  • Proven experience as an executive assistant or in a similar role
  • Proficient in MS Office and other office management software
  • Outstanding organizational and time management skills
  • Exceptional verbal and written communication skills
  • Ability to multitask and prioritize daily workload
  • Discretion and confidentiality
  • Strong problem-solving skills
  • Detail-oriented and able to maintain a high level of accuracy
  • Ability to work effectively with minimal supervision
  • Strong interpersonal skills and professional demeanor
  • Knowledge of office management systems and procedures
  • Experience in project management is a plus
  • Ability to adapt to changing priorities and work in a fast-paced environment
  • Positive attitude and willingness to learn and grow

Administrative support, communication management, executive calendar management, Google Sheets, event coordination, report preparation, positive attitude, meeting coordination, calendar management, confidentiality management, travel arrangements, communication, management, administrative, filing system management, project management, research, scheduling, calendar management, interpersonal skills, organization, problem-solving, adaptable, time management, MS Office proficiency, expense management, presentation preparation, office management

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