Executive Administrator Frontline Officer

23 hours ago


Bengaluru, Karnataka, India beBeeVisitorManagement Full time ₹ 27,00,000 - ₹ 36,00,000

Job Title: Front Desk Executive/Admin

The Front Desk Executive plays a vital role in the administration of our organization. They are responsible for managing internal and external calls, providing updates as necessary.

Responsibilities:

  • Receive calls and transfer them to the concerned person/department as required.
  • Maintain daily administrative tasks such as canteen, housekeeping, security, etc.
  • Prepare data related to HR/administration like OT, canteen details, etc.
  • Perform other HR & Admin-related tasks as needed.
  • Document scanning, printing, and filing.
  • Arrange appointments, activities, and schedules.
  • Front Office supplies and inventory maintenance.
  • Guest Management.

Key Responsibilities:

Visitor Management

Welcoming guests and visitors with professionalism and courtesy.

Arranging tea/coffee and drinking water for guests.

Setting arrangements after confirmation from the concerned person.

Arranging lunch for visitors.

Pantry Management

Maintaining stock in the pantry including tea, coffee, sugar, biscuits, etc.

Maintaining crockery items in the pantry including mugs/cups, guest lunch sets, etc.

Maintaining chocolate stock against WoW cards.

Managing office boy day-to-day work during guest visits and in the office.

Checking tea invoices monthly.

Courier Management

Daily maintaining courier entries in registers and sending them to parties.

Distributing couriers to particular persons and maintaining records.

Checking monthly courier invoices.

Providing courier details as needed.

Resolving issues related to couriers.

Library Management

Maintaining library registers and issuing books.

Sending reminders after due dates.

Motivating employees to read books.

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