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Administrative Support Specialist
2 weeks ago
We are seeking a highly organized and detail-oriented individual to fill the role of Administrative Support Specialist. As a key member of our team, you will provide administrative support to ensure smooth day-to-day operations.
Job Responsibilities:
- Provide comprehensive administrative support to ensure efficient office operations.
- Manage schedules, documentation, logistics, and communication workflows to enhance team efficiency.
- Oversee housekeeping and pantry staff to ensure high standards of cleanliness, hygiene, and timely supply of refreshments and other materials.
- Coordinate cab services for staff, facilitate survey-specific transportation for field teams, and arrange outstation cab services for business travel or extended trips.
- Support vendor lifecycle management—identification, empanelment, and invoicing.
- Draft and distribute internal communication materials. Assist in data collection, report generation, and basic data analysis for various functions performed for internal analysis and improvements.
- Arrange travel, accommodation, airport transfers, and local transportation for leadership and visiting teams as required.
- Manage inventory in line with company protocols to match project activities for the office.
- Act as the site's Health and Safety Lead to office premises and ensure sufficient measures are implemented to ensure safety of staff.
- Facilitate in opening, closure of office and transfer of assets from and to the project operation sites coordinating with multiple stakeholders in the organization.
Requirements:
- Graduate in any discipline; preference for candidates with background in Business Administration, Office Management, or related fields.
- Proficiency in MS Office Suite (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Calendar, Drive).
- Language Proficiency: Malayalam language (Read, Write, Speak) proficiency is a must have requirement for this role.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Experience in calendar management, meeting coordination, and travel/logistics arrangements.
- Attention to detail and ability to maintain confidentiality of sensitive information.
- Ability to coordinate with internal teams (HR, Finance, Operations) and external vendors.
- Basic understanding of compliance and documentation processes.
- Problem-solving skills and ability to handle administrative challenges independently.
- Familiarity with office management tools or HRIS systems.
- Ability to work under pressure and manage multiple priorities effectively.
- Preferred: Experience working in political, media, or consulting organizations.
What We Offer:
We offer a dynamic work environment that values collaboration, innovation, and growth. If you're a motivated and detail-oriented individual looking for a challenging opportunity, we encourage you to apply.
