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Business Operations Coordinator

1 month ago

Chennai, Tamil Nadu, India DCKAP Full time

We are seeking an exceptional Business Operations Coordinator to support our Leaders in their mission to deliver top-notch products and services to businesses worldwide.

The ideal candidate will have 2-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role, with a proven track record of handling diverse responsibilities effectively.

Key Responsibilities:
  • Acting as the Primary Point of Contact: Serve as a central liaison between employees, clients, and external partners.
  • Efficient Information Management: Managing information flow is crucial for smooth operations. You will be responsible for handling information in a timely and accurate manner, ensuring that key stakeholders have access to relevant data when needed.
  • Calendar Management and Meeting Coordination: Managing executives' calendars and scheduling meetings are integral aspects of this role. Your ability to organize schedules and coordinate meetings efficiently will contribute to optimized workflow and productivity.
  • Travel and Accommodation Arrangements: Making travel arrangements and accommodations for executives is another essential responsibility. Your attention to detail and proactive approach will ensure smooth travel experiences for our team.
  • Expense Tracking and Reporting: Tracking daily expenses and preparing periodic reports are critical for financial management. You will be responsible for accurately recording expenses and generating weekly, monthly, or quarterly reports as needed.
  • Supervision of Clerical Staff: As a Business Operations Coordinator, you will oversee the performance of other clerical staff, providing guidance and support to ensure that administrative tasks are completed effectively and efficiently.
  • Formatting Communication: Formatting information for internal and external communication is essential for maintaining professionalism and clarity. You will be responsible for creating and formatting memos, emails, presentations, and reports as required.
  • Meeting Documentation: Taking minutes during meetings is crucial for documenting decisions, action items, and key discussions. Your attention to detail and note-taking skills will ensure accurate meeting records.
  • Phone Call Screening and Correspondence Distribution: Screening and directing phone calls, as well as distributing correspondence, are integral aspects of managing communication flow within the organization.
  • Office Filing System Organization: Organizing and maintaining the office filing system is essential for efficient document management. You will be responsible for ensuring that files are organized and easily accessible when needed.

$45,000 - $60,000 per year (estimated salary based on location and industry standards)