Business Administrator

2 weeks ago

Delhi, Delhi, India beBeeAdministrative Full time ₹ 6,00,000 - ₹ 7,50,000

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team.

Job Description:

The successful candidate will provide administrative support to various departments, including data entry, filing, and document preparation. They will also coordinate appointments, meetings, and conference rooms, update and maintain calendars, and assist in making travel arrangements and accommodation bookings.

Key Responsibilities:
  • Administrative Support:
    • Provide administrative assistance to various departments.
    • Coordinate and schedule appointments, meetings, and conference rooms; update and maintain calendars.
    • Assist in making travel arrangements and accommodation bookings.
  • Accounts Support:
    • Handle Purchase Orders (POs), vendor invoice tracking, and follow-ups on pending payments.
    • Assist with basic bookkeeping tasks and accounting entries.
    • Maintain petty cash records and liaise with the CA for monthly financial closures.
  • Front Desk Operations:
    • Serve as the first point of contact for visitors and vendors, including managing building access.
    • Manage incoming calls and direct them to the relevant individuals or departments.
    • Oversee daily operational activities within the office.
  • Office Supplies and Equipment:
    • Monitor inventory and reorder office supplies as required.
    • Coordinate servicing and repairs of office equipment.
  • Record Keeping:
    • Maintain accurate and up-to-date records of office expenses, incoming and outgoing correspondence, and general documentation.
    • Assist in the preparation of internal reports and presentations.
  • HR Support:
    • Manage the end-to-end recruitment process including sourcing, screening, interviews, and onboarding.
    • Utilize various recruitment channels and job portals effectively.
    • Coordinate with the CA for payroll processing and employee documentation.
  • Import/Export Operations:
    • Handle shipping documentation such as invoices, packing lists, bills of lading, and certificates of origin.
    • Coordinate with freight forwarders, customs brokers, and logistics partners to ensure smooth international shipments.
    • Track import/export shipments and ensure compliance with customs regulations and Incoterms.
    • Maintain clear records of all trade transactions and liaise with vendors or overseas clients as needed.
    • Ensure timely clearance, delivery, and documentation filing for all import/export activities.

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