Document Coordinator
4 weeks ago
At Mace, we're committed to delivering exceptional results through our consult business. To achieve this, we need a skilled Document Controller to join our team.
The successful candidate will provide document management and general administration support to our project team. This role involves smaller projects where time is shared between document management and general administration.
Key responsibilities include:
- Organising internal and external meetings, documents, equipment, and refreshments as required.
- Assisting the commercial team with contracts and bids.
- Ordering office stationery and PPE, ensuring the office is maintained within H and S standards.
- Maintaining electronic file sharing systems such as SharePoint and Aconex, administering user access permissions.
- System management, ensuring all new documents arriving on the system are quality checked as per standard procedures.
- Creating, managing, and updating distribution groups to ensure information flows to the correct organisations.
- Maintaining the project work package matrix and assigning documents accordingly, running in-app reports as required by the project team.
- Ensuring key processes such as the RFI process are working in accordance with procedures.
- Working collaboratively towards the common goal of net zero carbon transition, and sharing responsibility for the proactive identification and management of associated carbon emissions and reductions during work delivery.
Requirements include:
- Bachelor's degree or diploma in a relevant field.
- Experience in electronic document management of projects of similar nature.
- Experience in compiling and managing document repositories and auditing.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you don't meet all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
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