Office Operations Supervisor

3 days ago

Jaipur, Rajasthan, India beBeeAdministration Full time ₹ 15,00,000 - ₹ 20,00,000
Job Title: Office Operations Supervisor

As the Office Operations Supervisor, you will play a critical role in ensuring the efficient operation of the company's administrative functions.

This position is responsible for overseeing day-to-day office operations, managing administrative staff, and supporting senior management in executing company-wide initiatives.

The ideal candidate will have a strong background in administration, exceptional organizational skills, and a deep understanding of the luxury industry.

  • Oversee the daily operations of the office, ensuring a professional and welcoming environment.
  • Manage office supplies, equipment, stationery, medical kits, and facilities to ensure they are well-maintained and functioning.
  • Coordinate with external vendors and service providers to maintain office operations.
  • Assist senior management with scheduling, travel arrangements, and other administrative tasks as needed.
  • Supervise and support the office assistants and other relevant roles.
  • Prepare and manage correspondence, reports, and presentations for executive meetings.
  • Serve as the point of contact for internal and external stakeholders on administrative matters.
  • Lead and participate in special projects related to office operations, process improvements, and company events.
  • Coordinate company events, meetings, and other functions to ensure they align with the brand's standards.
  • Ensure compliance with company policies and procedures, particularly in relation to health and safety regulations.
  • Develop and implement administrative processes and systems to improve efficiency and effectiveness.
  • Monitor and manage administrative expenses to ensure cost-effectiveness without compromising quality.
  • Oversee the entire export and import process, ensuring compliance with national and international trade regulations.
  • Negotiate terms and conditions with vendors to secure the best pricing, payment terms, and delivery schedules.
  • Establish and maintain strong relationships with key suppliers, ensuring continuous improvement in quality and service levels.
  • Conduct regular market research to identify potential new vendors and assess their suitability for the company's needs.
  • Prepare regular reports on import/export activities and vendor performance, providing insights and recommendations for improvements.
  • Ensure that all documentation related to export and import activities is accurately maintained and easily accessible for audits and inspections.
  • Maintain an organized database of vendor contracts, negotiation records, and correspondence.

Education: Bachelor's/Master's in Business Administration, Management, or a related field.

Experience: Minimum 7 years' experience (preferably in luxury/high-end residential project).

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