Human Resources Specialist

1 week ago

Jamnagar, Gujarat, India beBeeOperations Full time US$ 90,000 - US$ 1,10,000

Herspiegel Consulting is a management consulting firm focusing on the pharmaceutical and biotechnology industries.

Job Title

HR & Operations Assistant (US-Based Support)

We are seeking a detail-oriented and proactive HR & Operations Assistant to provide comprehensive support across recruitment, onboarding, employee relations, and general operations.

Key ResponsibilitiesHR Administration & Employee Records
  • Manage employee documentation, including new hire forms, benefits enrollment, and personnel files
  • Consolidate and maintain accurate employee records in a centralized system
  • Process benefits updates and open enrollment changes
  • Support annual compensation inputs across HR systems
  • Ensure timely follow-up on onboarding, offboarding, and checklist-driven HR tasks
Recruitment & Talent Acquisition
  • Source and screen candidates from multiple platforms
  • Conduct initial candidate phone screenings and coordinate interview scheduling
  • Manage candidate communications throughout the hiring process
  • Provide support in salary discussions and offer negotiations
Onboarding
  • Collect and validate new hire information and required documentation
  • Initiate and monitor background checks
  • Prepare welcome kits and facilitate new hire orientation
  • Communicate company policies and procedures clearly to new employees
  • Partner with IT for system setup and access provisioning
General HR & Operations Support
  • Track employee attendance, leave, and remote work requests
  • Coordinate logistics, including transportation and facility-related needs
  • Manage procurement of laptops, accessories, and office supplies, and oversee laptop repair processes
  • Provide support for employee income tax documentation and filings
  • Plan and execute employee engagement activities such as team lunches, celebrations, and company events
Resource & Corporate Relations Management
  • Support workforce and resource planning initiatives
  • Serve as a point of contact with local authorities and building management when required
  • Ensure office space maintenance and employee safety compliance
  • Draft and update Standard Operating Procedures (SOPs) to align with regulatory requirements
Insurance & Employee Benefits
  • Act as liaison with insurance providers regarding employee medical and life insurance support

A strong organizational and data management skillset, excellent communication and interpersonal skills, ability to manage confidential information with discretion, and proficiency with HRIS platforms and Microsoft Office Suite are essential qualifications for this role.

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