Executive Operations Manager

4 days ago


Surat, Gujarat, India beBeeFacility Full time ₹ 15,00,000 - ₹ 28,00,000
Key Responsibilities

Our executive will oversee daily administrative operations, ensuring smooth and efficient functioning across all office locations.

  • Supervise housekeeping, maintenance, and infrastructure teams to maintain cleanliness, safety, and upkeep of office premises.
  • Coordinate and manage infrastructure maintenance activities including electrical, plumbing, HVAC, and building repairs.
  • Plan and allocate workspace efficiently, including seating arrangements and desk assignments.

Vendor & Contract Management

  • Identify, evaluate, and negotiate with vendors for services such as security, catering, pest control, housekeeping, and office maintenance.
  • Establish and monitor Service Level Agreements (SLAs) and Annual Maintenance Contracts (AMCs).
  • Conduct regular vendor performance reviews and ensure service quality while optimizing costs.

Budget & Expense Management

  • Prepare and manage the administrative and facility budgets.
  • Monitor actual expenses against budget and identify areas for cost optimization.
  • Approve purchase orders and track vendor payments in coordination with the finance team.

Compliance & Safety

  • Ensure compliance with fire safety regulations, health protocols, and labor laws related to facilities and staff.
  • Maintain up-to-date documentation for all regulatory and statutory compliances (e.g., Fire NOC, PCB clearance, etc.).
  • Conduct periodic facility safety audits and evacuation drills.

Team & Stakeholder Management

  • Lead a team of administrative and support staff, ensuring role clarity, adequate training, and performance oversight.
  • Coordinate effectively with HR, IT, Finance, and Operations teams to provide integrated administrative support.
  • Act as a liaison for senior leadership on all facility and administrative matters.

Event & Visitor Management

  • Organize and manage logistics for internal meetings, corporate events, training programs, and town halls.
  • Supervise front-office operations and manage the visitor entry and reception process professionally.

Qualifications & Experience

  • Bachelor's degree in Business Administration, Management, or related field.
  • 5–10 years of proven experience in administration or facility management, preferably in real estate, construction, or related industries.
  • Experience handling multi-location offices will be an added advantage.


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