HR Operations Specialist
1 day ago
The role of Human Resources Coordinator involves providing administrative support to the HR department, encompassing various tasks related to employee onboarding, offboarding, and personnel records management.
This position requires a detail-oriented individual with strong organizational skills and excellent communication abilities. The ideal candidate will possess a solid understanding of general HR principles, staffing trends, and employee relations.
The successful candidate will be responsible for maintaining accurate employee records, preparing necessary documentation, and serving as a point of contact for HR-related inquiries.
Key Responsibilities:- Employee Onboarding Management: Assist in the onboarding process for new hires by following a predefined procedure and checklist, including preparation of employment contracts, orientation schedules, and necessary documentation.
- Employee Offboarding Management: Handle all offboarding procedures by following the predefined offboarding procedure and checklist, including planning exit interviews, final documentation, and coordination of benefits.
- Personnel Record Management: Organize and maintain employee records using designated systems.
- Database Updates: Regularly update and organize internal databases, including designated Monday Boards, HR Blizz, Mesaar, and the Global HR Shared Drive.
- Reporting: Assist in generating reports on HR metrics, such as turnover rates and onboarding statistics.
- Employee Communication: Serve as a point of contact for employees regarding HR queries related to onboarding, offboarding, and general HR policies.
- Payroll Support: Provide accurate timely payroll input to the Finance department, including employee attendance and leave records.
- Recruitment Support: Assist in recruitment activities as needed.
- In-Country Experts – Payment Management: Validate service deliverables, obtain approvals, and coordinate payments with Finance.
- External Service Providers Management: Maintain a database of approved suppliers and service providers, oversee procurement activities including quotations, evaluations, contracts/agreements preparation, and contract renewals.
- Document & Records Management: Manage company documents and records in line with established guidelines, ensuring compliance with company policies, version control, and SOP issuance procedures.
- Meeting Coordination: Schedule and prepare meetings, manage agendas, record meeting minutes, and ensure timely distribution and follow-up on agreed actions.
- Audit & Compliance Management: Ensure all administrative records and processes comply with company policies and regulatory requirements.
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