
Documentation Coordinator
22 hours ago
We are seeking a highly organized and detail-oriented individual to join our team as a Documentation Specialist.
- Key Responsibilities:
Manage job openings and ensure accurate data entry in the freight management system for all shipments.
File Shipping Instructions (SI) on carriers' or co-loaders' web portals or via Inttra, adhering to the required timelines.
Enter provisioned income and expense data from the Customer Service (CS) team into the system on the day of container stuffing or by the next day, without exception.
Ensure all shipment milestones are accurately updated in the system, reflecting the latest status.
Prepare draft House Bill of Lading (HBL) and follow up for approval with shippers and overseas agents in a timely manner.
Monitor the progress of Master Bill of Lading (MBL) drafts and invoices to avoid delays.
Finalize income and expense bookings in the system and adjust provisional entries as needed to reflect actual costs.
Manage the payment process for carrier and vendor bills, ensuring timely and accurate settlements.
Issue invoices to customers promptly and follow up on payments to ensure timely collection.
Oversee the release of HBL/MBL and ensure all necessary documentation is processed and distributed efficiently.
Arrange couriers for original documents when required, and share tracking details with the shipper or overseas agents as applicable.
Send pre-alert notifications to relevant stakeholders, ensuring all parties are informed of shipment progress.
Ensure that all shipment-related documents are digitized and uploaded to the system for efficient record-keeping.
Handle AMS/ISF/E-Manifest filings for US and Canada-bound shipments, ensuring compliance with regulations.
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