Accounts Payable and Receivable Expert

Job Title: Accounts Payable and Receivable Specialist

• We are seeking a highly organized and detail-oriented professional to join our team as an Accounts Payable and Receivable Specialist.

Key Responsibilities:

• Accounts Receivable:
  • Generate accurate and timely customer invoices, ensuring compliance with established policies and procedures.
  • Monitor accounts receivable aging, following up on outstanding payments in a timely manner.
  • Reconcile customer accounts, resolving billing discrepancies promptly.
  • Collaborate with sales and customer service teams to address customer inquiries and issues.
  • Process customer payments, apply cash receipts, and maintain accurate records of financial transactions.
  • Support cash flow forecasting by providing timely AR collection status, enabling informed business decisions.
  • Collaborate with the finance team to identify doubtful debts and prepare provisions for potential losses.
• Accounts Payable:
  • Process invoices accurately and efficiently, verifying appropriate approvals and coding for smooth vendor payment processing.
  • Reconcile vendor statements, resolving discrepancies in a timely manner to prevent delays in payments.
  • Coordinate with the procurement team to ensure timely receipt of goods and services, aligning with company purchasing strategies.
  • Monitor vendor payment terms, optimizing working capital and cash flow management.
  • Create and manage vendor master files, including new vendor creation, changes, and compliance checks to maintain accurate records.
  • Prepare and process payments, including checks, ACH payments, and wire transfers, maintaining strict financial controls.
  • Maintain accurate records of accounts payable transactions and documentation, facilitating audits and financial analysis.
• Financial Reporting and Analysis:
  • Assist in month-end and year-end close processes related to accounts payable and receivable, ensuring accuracy and completeness of financial records.
  • Prepare financial reports and analysis on payables/receivables aging, cash flow, and other relevant metrics, providing insights for business growth.
  • Support internal and external audits by providing necessary documentation and explanations, maintaining transparency and accountability.

Required Skills and Qualifications:

• Strong working knowledge of reconciliation processes (GR/IR, intercompany, and vendor/customer Ledgers).
• Experience with tax compliance in AP/AR (e.g., GST/VAT), ensuring adherence to regulatory requirements.
• Strong analytical and data entry experience, with proficiency in ERP systems and computer skills.
• Outstanding communication skills, with ability to convey complex financial information to both technical and non-technical stakeholders.
• Exceptional organisational and work coordination skills, with ability to prioritize tasks and meet deadlines.
• Ability to quickly learn new systems and processes, adapting to changing business needs.

Education:

• Bachelor's degree in Accounting, Finance, or related field, demonstrating academic excellence and a strong foundation in accounting principles.

Experience:

• Proven experience in Accounts Receivable / Payable roles, with a track record of success in managing financial transactions and ensuring compliance.

Benefits:

• This role offers a competitive salary and benefits package, including opportunities for career growth and professional development.

Others:

• The ideal candidate will possess excellent problem-solving skills, be highly organised, and have a strong attention to detail, with ability to work effectively in a team environment.