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Facilities Operations Manager

1 month ago

Hyderabad, Telangana, India GHX Full time

Job Summary:

We are seeking a highly organized and detail-oriented Facilities Operations Manager to join our team at GHX. This is an excellent opportunity for someone with experience in facilities management, office administration, or a related field to take on a challenging role that requires strong organizational and multitasking skills.

About the Role:

The Facilities Operations Manager will be responsible for managing the day-to-day operations of our facilities, including maintenance, repairs, and cleaning. This role will also involve coordinating with external vendors for services such as cleaning, landscaping, security, and repairs. The successful candidate will have excellent communication and negotiation abilities and be able to work independently and collaboratively in a fast-paced environment.

Key Responsibilities:

  • Facility Management:
  • Coordinate day-to-day operations of the facility, including maintenance, repairs, and cleaning.
  • Assist with the scheduling and oversight of routine maintenance activities, such as HVAC, plumbing, and electrical systems.
  • Monitor building systems and equipment, reporting any issues.
  • Coordinate with external vendors for services such as cleaning, landscaping, security, and repairs.
  • Assist with negotiating contracts and maintaining positive vendor relationships.
  • Monitor vendor performance and ensure compliance with service level agreements.
  • Vendor and Contract Management:
  • Negotiate contracts with service providers and manage vendor relationships for office supplies, cleaning services, and other facility needs.
  • Ensure timely procurement and delivery of office supplies and equipment.
  • Space Planning and Management:
  • Assist with office space allocation, ensuring optimal use of available space.
  • Coordinate moves, adds, and changes to workspace layouts as required.
  • Maintain accurate records of space assignments and furniture inventory.
  • Forecasting related to space requirements.
  • Security and Safety Compliance:
  • Implement & Maintain Security Compliance.
  • Visitor & Access Management.
  • Reporting and documentation.
  • Administrative Support:
  • Provide administrative support to different departments, including handling mail, courier services, and document management.
  • Oversee front desk operations and ensure a smooth visitor experience.
  • Maintain and manage office equipment, including photocopiers, printers, and telecommunication systems.
  • Travel desk – Handling Visa Documentation & Invitation Letters.
  • Assist in coordinating employee engagement activities.

Qualifications:

  • Bachelor's degree in business administration, Facility Management, or a related field.
  • 5+ years of experience in facilities management, office administration, or a related role.
  • Strong organizational and multitasking skills.
  • Excellent communication and negotiation abilities.
  • Knowledge of health and safety regulations.
  • Experience in vendor management and contract negotiation.
  • Proficiency in office software (e.g., Microsoft Office Suite).
  • Ability to work independently and collaboratively in a fast-paced environment.

Estimated Salary Range: $60,000 - $80,000 per annum

About GHX:

GHX is a dynamic and growing company that values innovation, teamwork, and customer satisfaction. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.