Head of Events Coordinator

1 week ago

Bengaluru, Karnataka, India Play Arena Sports & Adventure Full time
Key Responsibilities:

Our ideal candidate will oversee the planning, organization, and execution of all events at Play Arena Sports & Adventure, including team-building activities, birthday parties, corporate events, and special functions.

Event Planning and Execution:

  • Design, plan, and manage a wide range of events, including team-building activities, birthday parties, corporate functions, and special events.
  • Serve as the lead MC and host for events, ensuring engaging and interactive experiences for participants.
  • Oversee the logistical aspects of events, including timelines, venue setup, and resource allocation.

Customer Relations and Bookings:

  • Interact directly with customers to manage event inquiries, particularly for birthday party bookings and corporate events.
  • Provide personalized event planning services to ensure that customer needs are met and expectations are exceeded.
  • Build strong relationships with clients, gathering feedback to continuously improve services.

Team Leadership and Collaboration:

  • Lead and manage the events team, including coordinators, facilitators, and on-ground staff.
  • Work closely with the production team to ensure creative ideas are executed efficiently and meet the desired quality standards.
  • Collaborate with other departments, such as F&B and activities, to deliver a cohesive and exceptional event experience.

Creativity and Production Involvement:

  • Bring creative ideas to the table for event themes, interactive elements, and entertainment to make events memorable and unique.
  • Involve directly in the production process, guiding the production team in creating designs, setups, and other event outputs.
  • Ensure that all elements of event production are aligned with the client's vision and company standards.

Team Building and Corporate Events:

  • Develop and lead engaging team-building activities and corporate event programs that foster collaboration, communication, and fun.
  • Tailor events to meet the unique needs of corporate clients, offering customized solutions that enhance team dynamics and company culture.
  • Ensure the smooth execution of corporate functions, from workshops to recreational events.

Budget and Financial Management:

  • Prepare and manage event budgets, ensuring cost-effective use of resources while maintaining high service standards.
  • Negotiate with vendors, entertainers, and suppliers to ensure high-quality services within budget constraints.
  • Track expenses, forecast revenue from events, and optimize resource allocation.

Marketing and Promotion:

  • Work with the marketing team to promote events and boost bookings for birthday parties, corporate functions, and other activities.
  • Assist in developing promotional materials, event packages, and campaigns to attract customers.
  • Monitor market trends and customer preferences to innovate and offer unique experiences.

Post-Event Analysis and Feedback:

  • Conduct post-event evaluations to gather customer feedback and analyze the success of events.
  • Use insights to improve future events, ensuring continuous enhancement of services and customer satisfaction.

Requirements:

  • Bachelor's degree in Event Management, Hospitality, Communications, or a related field.
  • Minimum of 3-5 years of experience in event management, hosting, or a similar leadership role.
  • Proven ability to lead events, MC, and engage audiences across various functions, from corporate to family-oriented events.
  • Strong creative thinking skills, with a keen eye for detail and production quality.
  • Excellent customer service and interpersonal skills, with the ability to manage client relationships effectively.
  • Strong organizational and multitasking abilities, capable of handling multiple events simultaneously.
  • Budget management experience and strong negotiation skills.

Preferred Skills:

  • Experience in team-building activities and corporate event facilitation.
  • Knowledge of event production, lighting, staging, and design elements.
  • Ability to work in a dynamic, fast-paced environment, including weekends, evenings, and holidays.

Benefits:

  • Competitive salary and performance incentives.
  • Health and wellness benefits.
  • Employee housing and education scholarship programs.
  • Opportunities for professional growth and development.

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